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We have provided check boxes for you to check as you collect the information, and spaces for you to enter information
such as Social Security numbers and cash amounts.
If you maintain your financial data, then this is an invaluable resource as you prepare your tax return, and helps you
clearly see where your money goes each year. As you review this checklist, make note of information you will need for
your return or to remind yourself of something later.
Now you're ready to start gathering information. The checklists are divided into categories so you can organize your
information. As you receive or locate an item, check it off on the list.
PERSONAL INFORMATION
Social Security Numbers and Date(s) of Birth
[ ] Name ______________________ Occupation ____________ Soc. Sec. # ________________ Date of Birth ___________
[ ] Name (spouse) ______________ Occupation ____________ Soc. Sec. # ________________ Date of Birth ___________
[ ] Address (if new) _____________________________________________________________________
[ ] Dependents (Name, Date of Birth and Soc. Sec. #(s), if any ______________________, ____________,
____________________, __________________________, _____________________, _________________
[ ] Home Telephone Number___________________________ [ ] Work Telephone Number _________________________
[ ] Cellular Telephone Number_________________________ [ ] Email address __________________________________
Childcare Costs
[ ] Provider's name ______________________________________________________________
[ ] Provider's address ____________________________________________________________
[ ] Provider's tax ID or social security number ________________________________________
Educational Costs
[ ] Tuition bills and/or cancelled checks for post-high school education
Adoption Costs
[ ] Social Security number or I.D. Number of the adopted child __________________________
[ ] Receipts or cancelled checks for:
[ ] Legal fees _________ [ ] Transportation _________ [ ] Other costs _________
INCOME INFORMATION
Income from Jobs
[ ] W-2 forms for all employers for whom you and your spouse worked in 2009.
Investment Income
[ ] Interest income - Form 1099-INT [ ] Dividend income - Form 1099-DIV
[ ] Proceeds from the sale of stocks, bonds, etc. - Form 1099-B
[ ] Confirmation slips or brokers' statements for all stocks, etc. sold in 2009
[ ] Cost or Basis for all stocks, etc. that you sold in 2009
[ ] Schedule(s) K-1 (Form 1065) from investments in partnerships
[ ] Income from foreign investments ____________________________
[ ] Amount of foreign taxes paid (you can find this on the brokers' statement) ____________________________
[ ] Income from stock option exercises and sales:
[ ] Stock option agreement (showing type of options you received)
[ ] Stock option statement showing exercise prices of options
[ ] Sale of employee stock purchase plan shares:
[ ] Stock price on grant date ______________
[ ] Stock price on purchase date ___________
[ ] If stock sale occurred before qualifying period begins, Form W-2 showing "compensation income" from a
disqualifying disposition
Income from State and Local Income Tax Refunds
[ ] Form 1099-G from state or local governments
Alimony
[ ] Bank statements or record of deposits
Business or Farming Income
[ ] Books/accounting records for your business, OR:
[ ] Invoices or billings
[ ] Bank statements
[ ] Cancelled checks for expenses
[ ] Payroll records
In addition you need:
[ ] Invoices for major machinery, equipment, furniture, etc. purchased during the year
[ ] Logs or other records listing vehicle mileage
[ ] Inventory records, if your business maintains an inventory of goods or materials
If you Use your Home for Business
[ ] Square footage of your home office area _______________
[ ] Total square footage of your home _____________________
[ ] Total rent paid, if home is rented _____________________
[ ] Mortgage interest reported on Form 1098 _______________
[ ] Property tax payments from assessor's bill, cancelled checks, or impound records ________________
[ ] Homeowners insurance premium payments _______________
[ ] Invoices for repairs and maintenance on your house [ ] Utility bills
IRA/Pension Distributions
[ ] Form 1099-R for payments from IRA or retirement plans
[ ] Account summary form for the year for your IRA accounts, OR
[ ] Deposit receipts and contribution records
[ ] If you received a distribution from an IRA account – The most-recently filed Form 8606, if you made contributions to
IRAs that were not deductible on your return
Rental Property Income
[ ] Profit and loss statements from your property manager, OR
[ ] Checkbook or cancelled checks for expenses
[ ] Form 1099-MISC or other records for rental income paid to you
[ ] Mortgage interest reported on Form 1098
[ ] Property tax payments from assessor's bill, cancelled checks, or impound records
[ ] Record of suspended rental losses from prior years (usually shown on last year's return)
Unemployment Income
[ ] Form 1099-G from your state unemployment agency, OR
[ ] Unemployment check stubs and deposit records
Social Security Benefits
[ ] Form SSA-1099
Income from Sales of Property
If the property was sold in 2009:
[ ] Sales proceeds - Bill of sale, HUD closing statement or other records
[ ] Cost of the property you sold – Invoices, receipts, or cancelled checks or HUD closing statement
[ ] Improvements made to the property – Invoices or construction contracts and cancelled checks
If the property was sold at a profit before 2009 on the installment basis:
[ ] Previous year's return – Form 6252, Installment Sales
[ ] Amount of principal collected on the installment note owed to you
[ ] Amount of interest collected on the note
[ ] Name, address and social security number of the buyer
Miscellaneous Income
[ ] Jury duty pay records
[ ] Form(s) W-2G for gambling and lottery winnings
[ ] Receipts for all gambling purchases [ ] Form 1099-MISC for prizes and awards you received
[ ] Form 1099-MSA for distributions from medical savings accounts
[ ] Scholarship records (if you used the money for anything other than tuition, books, and supplies)
[ ] Director's fees receipts if you received money for serving on a corporate board of directors
ADJUSTMENTS
IRA Contributions
[ ] Year-end account summary or bank statements
Student Loan Interest
[ ] Form 1098-E showing interest paid, OR [ ] Loan statements
Medical Savings Account Contributions
[ ] Account statements OR [ ] Cancelled checks
Moving Expenses
[ ] Invoices from moving companies, OR [ ] Cancelled checks AND
[ ] Paycheck stub for moving expense reimbursements
Self-employed Health Insurance
[ ] Insurance premium bills, OR [ ] Cancelled checks
Keogh & SEP Pension Plans
[ ] Year-end account summary, OR [ ] Cancelled checks
Alimony
[ ] Cancelled checks
Educator Expenses
[ ] Cancelled checks for expenses paid for classroom supplies, etc.
ITEMIZED DEDUCTIONS
Medical and Dental Expenses
[ ] Medical bills or cancelled checks [ ] Prescription Records
[ ] Form SSA-1099 for Medicare premiums paid from your social security benefits
[ ] Year-end pay stub if premiums were paid through your wages (only if the deductions were after-tax)
[ ] Mileage records for trips to the doctor, clinics, etc.
Taxes
State and local income taxes:
[ ] Last year's state income tax return [ ] W-2s [ ] Cancelled checks for state estimates paid
Real estate taxes:
[ ] Tax collector bills or cancelled checks
[ ] Form 1098 or closing statement if you bought, sold, or refinanced property in the current year
Personal property taxes:
[ ] Tax bills or cancelled checks
[ ] Automobile licensing bills, if fees are charged annually based on value
Interest You Paid
Home mortgage interest:
[ ] Form 1098, OR [ ] Your mortgage statement or bill for January, 2010
Points:
[ ] Form 1098 if you purchased a home in 2009
Interest paid on investment loans:
[ ] Brokers' statements showing margin interest paid
[ ] Loan statements for loans taken out to purchase investments
Charitable Donations
Cash donations:
[ ] Charity bills, receipts, or cancelled checks
[ ] Records of the mileage incurred for charitable purposes (Scouts, etc.)
Donations of Property:
[ ] Receipts from charitable agency [ ] Estimated value of property given _____________
[ ] Appraisal fees for expensive donations ____________
Other charitable donations:
[ ] Prior years' tax returns if you have unused charitable contributions (carryovers) from earlier years
[ ] Year-end paycheck stub if donations were paid through your wages
Casualty and Theft Losses
[ ] Description of property damaged or stolen
[ ] Receipts or cancelled checks showing cost of property
[ ] Insurance policy and insurance reports showing reimbursement
[ ] Appraisal fees if applicable _______________
Job Expenses
[ ] Reimbursement check stubs or reports from your employer
[ ] Job travel information
[ ] Invoices, receipts, or ticket stubs for transportation
[ ] Mileage records per vehicle used
[ ] Hotel bills
[ ] Restaurant tickets showing name and address of establishment
[ ] Parking fee receipts
[ ] Union dues – Paycheck stub for automatic withdrawals
[ ] Gifts to clients, etc. – Receipts showing date, cost, description
[ ] Supplies – Receipts or bills
[ ] Property purchased for use in your work – Invoices, receipts
[ ] Uniform and special clothing costs – Bills or paycheck stubs showing deductions
[ ] Seminar fees – Receipts or invoices
[ ] Professional publications and books – Receipts or invoices
[ ] Receipts for small tools and supplies you purchased
[ ] Job search expenses:
[ ] Long-distance call bills
[ ] Resume costs (printing, mailing, resume service, etc.)
[ ] Transportation bills and mileage records
[ ] Employment agency fees
[ ] Career counseling costs
[ ] Job-related educational expenses:
[ ] Tuition, fee, and book receipts for education that maintains or improves your present skills
[ ] Transportation receipts
[ ] Lodging receipts if you take classes away from home
Other Miscellaneous Deductions
[ ] Tax return preparation fees – Invoices or cancelled checks, paid in 2009
[ ] Cost of tax return preparation software and books – Receipts or cancelled checks
[ ] Safe deposit box rental fees from bank invoice or statement __________________
[ ] IRA custodial fees (if paid from a non-IRA account) ________________
[ ] Payroll records for office workers managing your investments
[ ] Investment advice costs: invoices or bills
PURCHASE OF NEW HOME
[ ] Date purchased ___________________________
[ ] Did you or your spouse (if applicable) own a previous residence?______________
[ ] Length of time in prior residence owned (years) ________________
[ ] Provide copies of closing papers ________________
INFORMATION ON HOUSEHOLD EMPLOYEES
[ ] Wages paid during 2009 ________________
[ ] Employee's social security number ________________
TAX PAYMENTS
[ ] Quarterly estimated tax payments – Records showing the date paid and amount
[ ] If you applied a tax overpayment from 2008 to 2009 – your 2008 income tax return
[ ] If you filed for an extension for your 2009 tax return – Cancelled checks for payments you made with the extension
DIRECT DEPOSIT INFORMATION
If you want your refund deposited directly into your bank account, you need your:
[ ] Routing number from the lower left side of one of your checks (usually the first nine digits):
________________________
[ ] Bank account number from the bottom of check or on bank statement: _______________________
[ ] Bank name __________________________ Checking [ ] or Savings [ ]
FOREIGN BANK ACCOUNT INFORMATION
[ ] Name of financial institution _______________________________________
[ ] Location of financial institution ____________________________________
[ ] Account number ________________________
We hope this checklist will be helpful to you.
such as Social Security numbers and cash amounts.
If you maintain your financial data, then this is an invaluable resource as you prepare your tax return, and helps you
clearly see where your money goes each year. As you review this checklist, make note of information you will need for
your return or to remind yourself of something later.
Now you're ready to start gathering information. The checklists are divided into categories so you can organize your
information. As you receive or locate an item, check it off on the list.
PERSONAL INFORMATION
Social Security Numbers and Date(s) of Birth
[ ] Name ______________________ Occupation ____________ Soc. Sec. # ________________ Date of Birth ___________
[ ] Name (spouse) ______________ Occupation ____________ Soc. Sec. # ________________ Date of Birth ___________
[ ] Address (if new) _____________________________________________________________________
[ ] Dependents (Name, Date of Birth and Soc. Sec. #(s), if any ______________________, ____________,
____________________, __________________________, _____________________, _________________
[ ] Home Telephone Number___________________________ [ ] Work Telephone Number _________________________
[ ] Cellular Telephone Number_________________________ [ ] Email address __________________________________
Childcare Costs
[ ] Provider's name ______________________________________________________________
[ ] Provider's address ____________________________________________________________
[ ] Provider's tax ID or social security number ________________________________________
Educational Costs
[ ] Tuition bills and/or cancelled checks for post-high school education
Adoption Costs
[ ] Social Security number or I.D. Number of the adopted child __________________________
[ ] Receipts or cancelled checks for:
[ ] Legal fees _________ [ ] Transportation _________ [ ] Other costs _________
INCOME INFORMATION
Income from Jobs
[ ] W-2 forms for all employers for whom you and your spouse worked in 2009.
Investment Income
[ ] Interest income - Form 1099-INT [ ] Dividend income - Form 1099-DIV
[ ] Proceeds from the sale of stocks, bonds, etc. - Form 1099-B
[ ] Confirmation slips or brokers' statements for all stocks, etc. sold in 2009
[ ] Cost or Basis for all stocks, etc. that you sold in 2009
[ ] Schedule(s) K-1 (Form 1065) from investments in partnerships
[ ] Income from foreign investments ____________________________
[ ] Amount of foreign taxes paid (you can find this on the brokers' statement) ____________________________
[ ] Income from stock option exercises and sales:
[ ] Stock option agreement (showing type of options you received)
[ ] Stock option statement showing exercise prices of options
[ ] Sale of employee stock purchase plan shares:
[ ] Stock price on grant date ______________
[ ] Stock price on purchase date ___________
[ ] If stock sale occurred before qualifying period begins, Form W-2 showing "compensation income" from a
disqualifying disposition
Income from State and Local Income Tax Refunds
[ ] Form 1099-G from state or local governments
Alimony
[ ] Bank statements or record of deposits
Business or Farming Income
[ ] Books/accounting records for your business, OR:
[ ] Invoices or billings
[ ] Bank statements
[ ] Cancelled checks for expenses
[ ] Payroll records
In addition you need:
[ ] Invoices for major machinery, equipment, furniture, etc. purchased during the year
[ ] Logs or other records listing vehicle mileage
[ ] Inventory records, if your business maintains an inventory of goods or materials
If you Use your Home for Business
[ ] Square footage of your home office area _______________
[ ] Total square footage of your home _____________________
[ ] Total rent paid, if home is rented _____________________
[ ] Mortgage interest reported on Form 1098 _______________
[ ] Property tax payments from assessor's bill, cancelled checks, or impound records ________________
[ ] Homeowners insurance premium payments _______________
[ ] Invoices for repairs and maintenance on your house [ ] Utility bills
IRA/Pension Distributions
[ ] Form 1099-R for payments from IRA or retirement plans
[ ] Account summary form for the year for your IRA accounts, OR
[ ] Deposit receipts and contribution records
[ ] If you received a distribution from an IRA account – The most-recently filed Form 8606, if you made contributions to
IRAs that were not deductible on your return
Rental Property Income
[ ] Profit and loss statements from your property manager, OR
[ ] Checkbook or cancelled checks for expenses
[ ] Form 1099-MISC or other records for rental income paid to you
[ ] Mortgage interest reported on Form 1098
[ ] Property tax payments from assessor's bill, cancelled checks, or impound records
[ ] Record of suspended rental losses from prior years (usually shown on last year's return)
Unemployment Income
[ ] Form 1099-G from your state unemployment agency, OR
[ ] Unemployment check stubs and deposit records
Social Security Benefits
[ ] Form SSA-1099
Income from Sales of Property
If the property was sold in 2009:
[ ] Sales proceeds - Bill of sale, HUD closing statement or other records
[ ] Cost of the property you sold – Invoices, receipts, or cancelled checks or HUD closing statement
[ ] Improvements made to the property – Invoices or construction contracts and cancelled checks
If the property was sold at a profit before 2009 on the installment basis:
[ ] Previous year's return – Form 6252, Installment Sales
[ ] Amount of principal collected on the installment note owed to you
[ ] Amount of interest collected on the note
[ ] Name, address and social security number of the buyer
Miscellaneous Income
[ ] Jury duty pay records
[ ] Form(s) W-2G for gambling and lottery winnings
[ ] Receipts for all gambling purchases [ ] Form 1099-MISC for prizes and awards you received
[ ] Form 1099-MSA for distributions from medical savings accounts
[ ] Scholarship records (if you used the money for anything other than tuition, books, and supplies)
[ ] Director's fees receipts if you received money for serving on a corporate board of directors
ADJUSTMENTS
IRA Contributions
[ ] Year-end account summary or bank statements
Student Loan Interest
[ ] Form 1098-E showing interest paid, OR [ ] Loan statements
Medical Savings Account Contributions
[ ] Account statements OR [ ] Cancelled checks
Moving Expenses
[ ] Invoices from moving companies, OR [ ] Cancelled checks AND
[ ] Paycheck stub for moving expense reimbursements
Self-employed Health Insurance
[ ] Insurance premium bills, OR [ ] Cancelled checks
Keogh & SEP Pension Plans
[ ] Year-end account summary, OR [ ] Cancelled checks
Alimony
[ ] Cancelled checks
Educator Expenses
[ ] Cancelled checks for expenses paid for classroom supplies, etc.
ITEMIZED DEDUCTIONS
Medical and Dental Expenses
[ ] Medical bills or cancelled checks [ ] Prescription Records
[ ] Form SSA-1099 for Medicare premiums paid from your social security benefits
[ ] Year-end pay stub if premiums were paid through your wages (only if the deductions were after-tax)
[ ] Mileage records for trips to the doctor, clinics, etc.
Taxes
State and local income taxes:
[ ] Last year's state income tax return [ ] W-2s [ ] Cancelled checks for state estimates paid
Real estate taxes:
[ ] Tax collector bills or cancelled checks
[ ] Form 1098 or closing statement if you bought, sold, or refinanced property in the current year
Personal property taxes:
[ ] Tax bills or cancelled checks
[ ] Automobile licensing bills, if fees are charged annually based on value
Interest You Paid
Home mortgage interest:
[ ] Form 1098, OR [ ] Your mortgage statement or bill for January, 2010
Points:
[ ] Form 1098 if you purchased a home in 2009
Interest paid on investment loans:
[ ] Brokers' statements showing margin interest paid
[ ] Loan statements for loans taken out to purchase investments
Charitable Donations
Cash donations:
[ ] Charity bills, receipts, or cancelled checks
[ ] Records of the mileage incurred for charitable purposes (Scouts, etc.)
Donations of Property:
[ ] Receipts from charitable agency [ ] Estimated value of property given _____________
[ ] Appraisal fees for expensive donations ____________
Other charitable donations:
[ ] Prior years' tax returns if you have unused charitable contributions (carryovers) from earlier years
[ ] Year-end paycheck stub if donations were paid through your wages
Casualty and Theft Losses
[ ] Description of property damaged or stolen
[ ] Receipts or cancelled checks showing cost of property
[ ] Insurance policy and insurance reports showing reimbursement
[ ] Appraisal fees if applicable _______________
Job Expenses
[ ] Reimbursement check stubs or reports from your employer
[ ] Job travel information
[ ] Invoices, receipts, or ticket stubs for transportation
[ ] Mileage records per vehicle used
[ ] Hotel bills
[ ] Restaurant tickets showing name and address of establishment
[ ] Parking fee receipts
[ ] Union dues – Paycheck stub for automatic withdrawals
[ ] Gifts to clients, etc. – Receipts showing date, cost, description
[ ] Supplies – Receipts or bills
[ ] Property purchased for use in your work – Invoices, receipts
[ ] Uniform and special clothing costs – Bills or paycheck stubs showing deductions
[ ] Seminar fees – Receipts or invoices
[ ] Professional publications and books – Receipts or invoices
[ ] Receipts for small tools and supplies you purchased
[ ] Job search expenses:
[ ] Long-distance call bills
[ ] Resume costs (printing, mailing, resume service, etc.)
[ ] Transportation bills and mileage records
[ ] Employment agency fees
[ ] Career counseling costs
[ ] Job-related educational expenses:
[ ] Tuition, fee, and book receipts for education that maintains or improves your present skills
[ ] Transportation receipts
[ ] Lodging receipts if you take classes away from home
Other Miscellaneous Deductions
[ ] Tax return preparation fees – Invoices or cancelled checks, paid in 2009
[ ] Cost of tax return preparation software and books – Receipts or cancelled checks
[ ] Safe deposit box rental fees from bank invoice or statement __________________
[ ] IRA custodial fees (if paid from a non-IRA account) ________________
[ ] Payroll records for office workers managing your investments
[ ] Investment advice costs: invoices or bills
PURCHASE OF NEW HOME
[ ] Date purchased ___________________________
[ ] Did you or your spouse (if applicable) own a previous residence?______________
[ ] Length of time in prior residence owned (years) ________________
[ ] Provide copies of closing papers ________________
INFORMATION ON HOUSEHOLD EMPLOYEES
[ ] Wages paid during 2009 ________________
[ ] Employee's social security number ________________
TAX PAYMENTS
[ ] Quarterly estimated tax payments – Records showing the date paid and amount
[ ] If you applied a tax overpayment from 2008 to 2009 – your 2008 income tax return
[ ] If you filed for an extension for your 2009 tax return – Cancelled checks for payments you made with the extension
DIRECT DEPOSIT INFORMATION
If you want your refund deposited directly into your bank account, you need your:
[ ] Routing number from the lower left side of one of your checks (usually the first nine digits):
________________________
[ ] Bank account number from the bottom of check or on bank statement: _______________________
[ ] Bank name __________________________ Checking [ ] or Savings [ ]
FOREIGN BANK ACCOUNT INFORMATION
[ ] Name of financial institution _______________________________________
[ ] Location of financial institution ____________________________________
[ ] Account number ________________________
We hope this checklist will be helpful to you.
| INTERSTATE TAX DIVISION |
| Individual Tax Preparation Checklist |